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How To Do Making Safeguards in an Office?

How To Do Making Safeguards in an Office?

Take precautions such as turning off electrical items and locking the office when you finish work.

How To Do Making Safeguards in an Office?

Office Safeguards; Methods of Keeping Items Secure

Office Safeguards for Computer

  • Maintaining wires and plugs Check cords, connectors, and plugs regularly to be sure that they are not loose or damaged. When using the computer, do not rest your chair leg on a cord.
  • Tidying cords To keep trailing cords out of the way, anchor them to a wall or thread them all through a length of plastic- drainpipe laid along a wall.
  • Hiding a laptop computer Store a portable computer in a lockable drawer until you need to use it. Keep the power cable and any accessories in the drawer with the computer.
  • Recording identification Make a note of the model names and identification numbers for each part of your computer, including such accessories as speakers.

Office Safeguards for Filing Cabinet

  • Maintaining a cabinet Check rarely used drawers in a filing cabinet to make sure that they open and shut smoothly. If you have to tug at the drawers, you may pull the cabinet over.
  • Preventing accidents Never overload drawers or stand heavy items on lop of a filing cabinet. Shut drawers as soon as you have finished with them.
  • Making a cabinet secure Lock a filing cabinet whenever you are out of the office. Store the keys in a safe place, such as a lockable box. Keep spare keys in another place. Keep a note of the storage places.
  • Protecting files If you have confidential papers, device code names for the files so that other people cannot easily find them.

Making Safeguards in an Office

Office Safeguards for Telephone and Fax

  • Installing a line for business If possible, have a dedicated line for work. Put a lock on the work telephone so that nobody can use it when you are not there.
  • Encoding contact names If you enter often-used numbers into a telephone, write each contact’s initials, rather than their name, on the handset. This will ensure that they cannot be identified by anyone using your telephone.
  • Sending a fax When sending a fax with private information, such as bank account details, remove the document from the machine immediately and file it in a safe place to be sure that it is not read by someone else.
  • Using a portable telephone Put a portable telephone away in the same place each time you have finished using it so that you will be unlikely to mislay it.

Office Safeguards for Documents and Money

  • Keeping certificates Safe Deposit stock certificates and other important documents in a safe-deposit box at the bank. If you wish to keep these documents in your home, store them in a wall or floor safe.
  • Handling cash If you need to give money to strangers, have it ready before they arrive. Do not let callers see where you keep your cash supply.
  • Storing petty cash Put money İn a lockable box. Hide the cash box, or screw it to the floor or the inside of a drawer. Keep a record of petty cash used, for tax purposes and for your reference.
  • Identifying credit cards Make a photocopy of each card, and file the copies in a safe place. You can then quote the numbers to the bank or credit card company if the cards are stolen.
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Category: Safety

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